The birth certificate is one of the most important government-issued identity documents. It acts as an official record of a person's date of birth, place of birth, and parentage, and is essential for applying for:
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School admissions
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Aadhar card
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Voter ID
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Passport
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PAN card
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Government schemes
In India, thanks to digitalization, many states have made it possible to download birth certificates online without visiting government offices.
This article will guide you step-by-step on how to download a birth certificate online, state-wise portals, eligibility, required details, and frequently asked questions.
✅ Why Is a Birth Certificate Important?
| Purpose | Use |
|---|---|
| 🎓 Education | Required for school & college admission |
| 📜 Legal Identity | Acts as proof of age and place of birth |
| 🧾 Government Docs | Mandatory for Aadhar, Passport, etc. |
| 🏛️ Citizenship | Establishes Indian nationality |
| 💼 Jobs | Required in age-sensitive applications |
🧭 Where to Download Birth Certificate Online?
In India, each Municipal Corporation or local urban body (Nagar Palika) provides its own portal for birth registration and certificate download.
Below is a list of popular portals:
| State/UT | Website |
|---|---|
| Gujarat | https://crsorgi.gov.in & https://eolakh.gujarat.gov.in |
| Maharashtra | https://birthcertificate.mcgm.gov.in |
| Uttar Pradesh | https://crsorgi.gov.in |
| Delhi | https://edistrict.delhigovt.nic.in |
| Rajasthan | https://pehchan.raj.nic.in |
| Karnataka | https://ejanma.karnataka.gov.in |
| Telangana | https://cdma.telangana.gov.in |
| Tamil Nadu | https://www.chennaicorporation.gov.in |
Most states also allow access through the central CRS portal: https://crsorgi.gov.in
📲 Steps to Download Birth Certificate Online (General Process)
Here is the step-by-step process to download a digital birth certificate online (varies slightly state to state):
🔹 Step 1: Visit the Official Portal
Go to your state's birth certificate portal or the central CRS site.
Example:
https://crsorgi.gov.in – Civil Registration System
🔹 Step 2: Select “Search Birth Record” or “Download Certificate”
Look for a section like:
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“Search Birth Record”
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“Download Birth Certificate”
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“Citizen Services”
🔹 Step 3: Fill Required Details
Enter the following:
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Date of Birth
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Name (Child / Person)
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Mother’s/Father’s Name
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Registration Number (if available)
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Place of Birth (Hospital/Address)
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District / Municipality
🔹 Step 4: View & Download
If the record is found, the certificate will appear.
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✅ Verify details
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✅ Download as PDF
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✅ Take printout if needed
Note: In some cases, the certificate may require digital signature or approval, and a small fee may apply.
📥 Example – Download Birth Certificate in Gujarat (eolakh Portal)
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Click on “Download Certificate”
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Select “Birth Certificate”
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Enter:
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Application Number or Registration Number
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Date of Birth
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Mobile number / Captcha
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Click “Search”
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Download the PDF instantly
📜 Required Details for Download
| Required Info | Needed For |
|---|---|
| Child’s Name | Search Identification |
| DOB | Confirming date |
| Parent’s Names | To match records |
| Registration/Application No. | (If available) speeds up search |
| Place of Birth | Municipality/Ward area |
💡 Don’t Have Registration Number?
If you don’t know your registration number:
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Use the Search by Name and DOB option on the portal
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Or, visit local municipal office with identity proof
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If the birth is not registered, you will need to apply first
📝 How to Apply for Birth Certificate Online (If Not Yet Registered)
If your birth is not yet registered, follow this process:
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Visit official website of local municipality or https://crsorgi.gov.in
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Click on “Birth Registration” or “Apply Online”
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Fill in:
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Date of birth
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Hospital / Home details
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Parent details
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Address
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Upload supporting documents (hospital slip, affidavit, etc.)
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Submit application
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Wait for approval → Get certificate
Processing time: 5–10 working days
🧾 Documents Required (For Registration)
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Proof of Birth (Hospital certificate, declaration)
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Parent’s ID proof (Aadhar, Voter ID)
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Residence proof
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Application form (online or offline)
📌 Tips for Easy Certificate Download
✅ Always use correct spelling of names
✅ Double-check DOB format (DD-MM-YYYY)
✅ Try different combinations (child + father, child + mother)
✅ Use latest browser (Chrome, Firefox)
✅ Turn off pop-up blocker
❓ FAQs – Download Birth Certificate Online
Q1: Is an online birth certificate valid for official use?
Yes. Digitally signed PDFs downloaded from official portals are valid for government work and legal use.
Q2: What to do if birth record is not found online?
Try:
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Using alternate name spellings
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Contact local Nagar Palika / Health Dept.
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If still not found, it may not be registered — apply offline or online
Q3: Is there any fee to download?
In most states, download is free, but registration or reprint may cost ₹20–₹100.
Q4: Can I apply birth certificate of my child born in hospital?
Yes, hospitals usually register the birth. Ask for the registration number and use it online.
Q5: Can I update or correct details in the birth certificate?
Yes, for corrections (like name/DOB), you need to apply at your local Municipal Office with supporting documents and affidavit.
🔚 Conclusion
Downloading a birth certificate online in India is now easy, fast, and free through government digital portals. Whether you need it for school admission, Aadhar update, or passport application — you can access it in just a few clicks.
📌 Bookmark this article and share it with others who may need their birth certificate online.
🔗 Recommended Portal: https://crsorgi.gov.in
📲 Use state-specific portals for quicker results!